Wedding Aces Bridal Buds

10 Questions to Ask a Wedding Caterer

Posted by Kim on Oct 29, 2013

Hearts Horseshoes, wedding planning ideas and trends food catering

Photo by Hearts & Horseshoes Photography

Of course, your guests will attend your wedding to watch you and your fiancé(e) get married. But they’ll also want to celebrate – and eat! When looking for a wedding caterer, you’ll want to make sure that the food both tastes and looks appealing and fits your wedding style and budget.  Plus, it’s essential to find a caterer that’s approved by your venue. Check out WeddingWire’s Vendor Reviews to find a caterer near you, and then take a look at these questions to ask a potential caterer.

Are you available on my date? Of course if the caterer is not available on your date, it’s a no-go.

Have you ever worked at my venue before? Some venues only allow approved caterers to work at their site. Whether or not that’s the case, it’s a good idea to find a caterer who is comfortable at your venue, though not a deal-breaker.

Can I see a sample menu? Start by telling the caterer about your wedding – your style, the guest count, how you visualize the food, etc. and ask to see a menu from a wedding that’s similar. You’ll get a sense if you and the caterer are on the same page in terms of style.

Do you allow couples to customize their menus at all? If you have specific requests or dietary restrictions, it’s important to find a caterer that’s flexible. Maybe you’d like to have your grandmother’s green bean casserole recipe served at your wedding. Find out if the caterer would be open to preparing family favorites, if that’s important to you.

Are you licensed? Depending on the state, make sure your caterer is licensed from the health department and for alcohol service.

Can we do a tasting? If so, is there a fee involved? Having a pre-wedding tasting is an important part of the planning process. Find out how the caterer’s tastings work – are they done before or after the contract is signed? What is included?

Will you provide rentals like tables, chairs, linens, etc.? If the answer is no, your venue should be able to assist you with finding a rental company to work with.

What’s your typical ratio of servers to guests? This depends on if you’d having a buffet or sit-down dinner. Usually sit-down dinners will have around a one server to 20 guest ratio or less, while for a buffet the guest count will be higher.

Who will be on site on my wedding day? You’ll want to be sure that you meet the coordinator who will be at your wedding beforehand.

Can you provide a per person price range for an event like mine? While this won’t be exact, it’s a good idea to make sure that the pricing fits within your budget. Note that catering will be one of the biggest expenses of your wedding day.

pixel, wedding planning ideas and trends food catering